QNOPY Privacy Notice
Last Revised – Effective Date: January 1, 2024
QNOPY, Inc. (“QNOPY,” “us,” “we” or “our”) is committed to safeguarding your privacy. This Privacy Notice (“Notice”) informs you of our policies regarding the collection, use, disclosure, and protection of Personal Information when you use our products, visit our website, apply for a job with us, or otherwise engage with us (collectively, our “Services”) and the choices you have associated with that information. Please read this Notice carefully before using our Services.
1. CHANGES TO THIS NOTICE
We may update this Notice from time to time. When we make changes to the Notice, we will update the date listed above. The updated terms are effective as of the listed date. We encourage you to check regularly for updates to this Notice. Your continued use of our Services after an updated Notice is posted reflects your consent to the updated terms. We will let you know via email and/or a prominent notice on our Service if we make a material change to our Notice prior to the change taking effect.
2. ABOUT QNOPY AND THE TYPE OF PERSONAL INFORMATION WE MIGHT COLLECT
QNOPY is a technology company that provides a mobile application and database for digitizing field and lab data for clients and customers working in the environmental industry. When using Services, our customers and clients (“Customers”) and their authorized users (“Authorized Users”) may input, load or transfer electronic data into the QNOPY software platform. “Customer Data” may include information that identifies, relates to, describes, is reasonably capable of being associated with, or could be reasonably linked, directly or indirectly, with a particular individual or household (collectively, “Personal Information”). Personal Information does not include de-identified or aggregated information, or public information lawfully available from governmental records.
We may collect the following categories of Personal Information from and/or about you directly or indirectly when you interact with the Services:
| Identifiers | including your name, address, phone number, email address, job title, company name and username/password when you create an account. |
| Commercial Data | including information about your use of our products. |
| Financial Data | including bank account information, bank account balance, information from the business’ accounting software, accounts payable, and recurring revenue subscription software. |
| Professional or Employment-Related Data | when you apply for a job with us, including your job history, professional certifications, compensation information, references, educational information, and information required for or generated during a background check. |
| Technical Data | including internet protocol (“IP”) address, cookies, java script, web beacons, clear gifs, HTTP headers, your login data, browser type and version, time zone setting and location, mobile carrier, browser plug- in types and versions, operating system and platform, and other technology on the devices you use to access our Services. |
| Usage Data | on how you navigate our website, including the content and features you use or view on the website, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. We may also collect data the online services you visit immediately before and after you access our Services, and the search terms you enter on our website. We may combine information collected through means such as cookies or third-party analytics tools with Personal Information we already have about you. |
| Geolocation Data | to the extent you have configured your device to permit us to collect such information. |
| Marketing and Communications Data | including your communication preferences in receiving information from us. |
| Social Media Applications Data | including your public profile, social media relationships and “likes” when you engage with us on social media or use our social media plug-ins. |
| Sensitive Personal Data | only if a background check is required for employment, such as your social security number. |
3. HOW WE MAY USE YOUR PERSONAL INFORMATION
We may use your Personal Information for any of the following business purposes / legal basis:
4. HOW WE COLLECT YOUR PERSONAL INFORMATION
5. HOW WE MIGHT DISCLOSE AND SHARE YOUR PERSONAL INFORMATION
We may disclose and share your Personal Information to the following categories of entities for one or more of the business purposes described above in Section 3:
6. OUR USE OF COOKIES AND OTHER DIGITAL TECHNOLOGIES
Our Services use a variety of digital technologies, including cookies, web beacons, pixels, and cookies to automatically collection information about how our Services are used. Cookies are small text files placed in device browsers that store preferences and facilitate and enhance your experience. A pixel tag (also known as a web beacon) is a piece of code embedded in our Services that collects information about how you engage with our Services. The use of a pixel tag allows us to see that a user has used a certain feature of our mobile app or clicked on a particular advertisement. We may also include web beacons in emails to understand whether messages have been opened, acted on, or forwarded. You can set your browser not to accept cookies or to notify you when you are sent a cookie, giving you the opportunity to decide whether or not to accept it. If you do not accept the use of certain of these digital technologies, however, you may not be able to use all features of our Services.
Examples of Cookies we use:
| Session Cookies | We use Session Cookies to operate our Service. |
| Preference Cookies | We use Preference Cookies to remember your preferences and various settings. |
| Security Cookies | We use Security Cookies for security purposes. |
If you consented to our use of cookies but later wish to opt out, you may change your choice at the Cookie Settings link at any time. In addition, you may modify your browser settings in order to block the cookies.
7. LINKS TO OTHER SITES
Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
8. CHILDREN’S PRIVACY
Our Services are directed to individuals 18 years or older. If you are under the age of 18, you are not eligible to use our Services.
9. RETENTION OF PERSONAL INFORMATION
We will retain the Personal Information that we process on behalf of our Customers for as long as needed to provide Services to our Customer, and as necessary to comply with our legal obligations, resolve disputes and/or enforce our agreements.
10. INTERNATIONAL DATA TRANSFERS / ONWARD TRANSFERS OF PERSONAL INFORMATION
Since we operate globally, it may be necessary to transfer, store and process Personal Information in other countries in which we or our affiliates, subsidiaries or service providers (including the sub- processors) maintain facilities, such as the United States, India, the European Union and the United Kingdom. The data protection and other laws of these countries may be different than those in your jurisdiction of residence.
For EU and UK data subjects, please note that we may transfer your Personal Information to countries outside of the European Economic Area (“EEA”) or the United Kingdom (“UK”). In these instances, we will take steps, as required by applicable law and market practice, to ensure that a similar level of protection is given to Personal Information, including, when applicable, through contractual means (for example, when the GDPR or UK law applies, we will rely on the standard contractual clauses approved by the European Commission for data transfers, the UK International Data Transfer Addendum (“IDTA”), or transfer data only to recipients located in jurisdictions which were granted an “adequacy decision” with regard to their level of protection of Personal Information by the European Commission). For more information about international data transfers of the Personal Information, please refer to our Data Processing Agreement.
11. DATA SECURITY
We are committed to making reasonable efforts, in accordance with market best practices and legal requirements, to ensure the security, confidentially and integrity of Personal Information. We take great care in implementing and maintaining the security of our website, software and any system and server we store Personal Information. We employ market best practice security measures to provide the safety of the Personal Information and prevent unauthorized use of any such information. Although we take steps to safeguard such information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Services, and we make no warranty, express, implied or otherwise, that we will prevent such access. If a password is used to help protect your accounts and Personal Information, it is your responsibility to keep your password confidential.
12. YOUR RIGHTS RELATED TO YOUR PERSONAL INFORMATION
You have certain rights relating to your Personal Information, subject to local data protection laws. Depending on the applicable laws, these rights may include the right to:
An individual that seeks to exercise any of the rights described above should first direct the inquiry to QNOPY’s Customer (as the data controller), or second by emailing the request to privacy@qnopy.com. We will process your request as soon as reasonably practicable, or within a reasonable timeframe, provided we are not otherwise prevented from doing so on legal grounds. If we are unable to meet your request, we will let you know why. For example, it may be necessary for us to deny your request if it would have an unreasonable impact on the privacy or affairs of other individuals, or if it is not reasonable and practicable for us to process your request in the manner you have requested. In some circumstances, it may be necessary for us to seek to arrange access to your Personal Information through a mutually agreed intermediary (for example, our Customer).
13. WE NEVER SELL YOUR PERSONAL INFORMATION
We will never sell your Personal Information to third parties.
14. DO NOT TRACK DISCLOSURES
Privacy regulations in the United States, such as the laws of California and Delaware, require us to indicate whether we honor your browser’s “Do Not Track” settings concerning targeted advertising. We adhere to the standards set out in this Notice and do not monitor or respond to Do Not Track browser requests since there is no standard for how online services should respond to such signals.
15. NOTICE TO CALIFORNIA RESIDENTS
The California Consumer Privacy Act of 2018, as amended by the Consumer Privacy Rights Act of (“CCPA”), requires us to explain the “Personal Information” categories, as identified and defined by the CCPA (see California Civil Code section 1798.140(o)), that we collect, the reason we collect the Personal Information, where we obtain the Personal Information, and the other entities with whom we may share the Personal Information. Under the CCPA, Personal Information is defined as any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.
We generally collect the following categories of Personal Information in providing our Services:
For more information about the Personal Information we collect and how we collect it, please refer to Sections 2, 4 and 6 above.
We collect Personal Information for the business purposes described in Sections 3 and 6 above.
The CCPA defines a “business purpose” as the use of Personal Information for the business’s operational purposes, or other notified purposes, provided the use of Personal Information is reasonably necessary and proportionate to achieve the operational purpose for which the Personal Information was collected or another operational purpose that is compatible with the context in which the Personal Information was collected.
The categories of other individuals or entities with whom we might share your Personal Information are listed in Section 5 above.
QNOPY is comprised of several separate legal entities that may be considered “third party affiliated entities” for purposes of California Civil Code Section 1798.83. California law requires us to inform California residents who have provided us with Personal Information that they may request of us information about our disclosures to third parties (including QNOPY’s affiliated entities) for their direct marketing purposes. To do so, contact us at privacy@qnopy.com and indicate in the subject line “California Privacy Rights.”
16. HOW TO CONTACT US
If you have any questions about this Notice, or wish to make a complaint about our data handling practices, you may contact:
QNOPY Privacy Team QNOPY, Inc.
5 Concourse Pkwy., Ste. 3000 Atlanta, GA 30328
+1 (866) 766-7924
Email: privacy@qnopy.com